Tankskibsadministration

 

Tanker Vessel Management Module Overview

The Tanker Vessel Management Module in OMEGA is a specialized feature designed for managing and overseeing crewing requirements and operational details specific to tanker vessels. This module focuses on the unique needs of tanker vessels, such as compliance with international regulations, certification tracking, managing specialized crew roles, and ensuring safe and efficient operations of oil tankers, chemical tankers, and other types of tankers.

The module integrates all the relevant aspects of tanker vessel management into one unified system, making it easier to track crew qualifications, certifications, vessel details, operational requirements, and regulatory compliance. This module serves to streamline operations and ensure that your vessels meet global standards for safety, environmental compliance, and industry best practices.

Officers Matrix

The Officers Matrix is a key component of the Tanker Vessel Management Module. It is used to create a visual and structured overview of the required and assigned officers for each tanker vessel in the fleet. This matrix typically includes the following elements:

Key Features of the Officers Matrix:

• Position Mapping: The matrix defines the various officer roles on the vessel, such as Master, Chief Officer, Second Officer, Third Officer, Chief Engineer, Second Engineer, etc.

• Crew Rotation Management: It helps in managing officer rotations by tracking who is assigned to the vessel at any given time. The matrix allows for seamless scheduling and tracking of crew changes and rotations, ensuring that each vessel is always adequately manned with the appropriate level of expertise.

• Qualifications Tracking: The matrix can be linked with individual crew members’ profiles to track their qualifications and certifications. This ensures that only qualified officers are assigned to critical roles, maintaining compliance with both company and international standards.

• Certification Status: The officers matrix can integrate with the crew’s certification data, showing the status of certificates and qualifications for each officer. This helps in monitoring the validity of certificates such as STCW (Standards of Training, Certification, and Watchkeeping) certifications, ISM Code compliance, and other tanker-specific qualifications.

• Compliance with Regulatory Standards: The matrix ensures that the crew on each vessel meets the requirements of the International Maritime Organization (IMO), Solomon Convention, and any other industry-specific regulations

Q88 Interface

The Q88 interface refers to the Q88 Form used in the maritime industry, particularly for tankers. The Q88 is a detailed questionnaire or form used to provide essential vessel details to charterers, operators, and regulators. It contains a range of information related to the vessel’s technical specifications, safety measures, certifications, and crew details, which are essential for vetting and approving tankers for operations.

Key Features of the Q88 Interface:

• Automatic Q88 Data Generation: The Q88 interface in OMEGA allows for the automatic generation of the Q88 form by pulling data from the system. This reduces the risk of human error and ensures that the vessel details are always up to date.

• Vessel Information Integration: The interface integrates data related to the vessel’s specifications, such as size, tonnage, fuel type, construction details, operational equipment, and regulatory certifications. This information is used to complete the Q88 form and submit it to charterers or vetting agents.

• Real-Time Updates: As the vessel’s data or certifications change, the Q88 form is updated in real time, ensuring that all stakeholders always have the most accurate and current information.

• Easy Submission: Once the Q88 form is filled out with all relevant data, the interface provides tools to submit the form directly to charterers or other stakeholders via email or other communication methods.

• Compliance Tracking: The Q88 interface can flag any missing or outdated information, allowing users to proactively address gaps before submitting the form.

Benefits:

• Efficiency: Automates the Q88 process, eliminating the need for manual entry, reducing administrative workload, and minimizing errors.

• Accuracy and Compliance: Ensures that all necessary vessel details are included and up to date, which is crucial for regulatory compliance and vetting purposes.

• Streamlined Communication: Allows for the easy submission of vessel details to external parties, such as charterers or regulatory bodies.

OCIMF Interface

The OCIMF (Oil Companies International Marine Forum) is an industry organization that sets standards for safety and best practices in the shipping industry, specifically for tankers. The OCIMF interface in OMEGA helps ensure that your fleet complies with OCIMF guidelines and allows the company to manage tanker vessel vetting processes.

Key Features of the OCIMF Interface:

• Vessel Vetting: The OCIMF interface connects OMEGA with OCIMF’s SIRE (Ship Inspection Report Programme) and OVID (Offshore Vessel Inspection Database) systems. These platforms allow operators to evaluate the condition of vessels through detailed inspection reports.

• Automated Data Integration: The interface automatically pulls in vessel inspection data from SIRE and OVID, populating the relevant sections in OMEGA to maintain accurate records of vessel performance and compliance with OCIMF standards.

• Inspection History: Users can access a complete inspection history of each vessel, including past inspections, findings, and corrective actions. This helps identify potential areas of concern and ensure continuous improvement in vessel operations.

• Safety and Compliance Tracking: The OCIMF interface ensures that vessels remain compliant with safety and environmental standards set forth by OCIMF. This includes monitoring the status of certificates, safety measures, and maintenance records.

• Regulatory Compliance: The interface allows fleet managers to track compliance with OCIMF’s vetting requirements, including vessel inspections and the implementation of recommended actions based on inspection findings.

Benefits:

• Seamless Integration: The OCIMF interface allows for the smooth flow of data between OMEGA and OCIMF’s systems, making it easier for operators to manage tanker vetting and ensure compliance with industry standards.

• Improved Safety: By integrating safety inspection data, the system helps identify potential safety concerns and track corrective actions, contributing to safer vessel operations.

• Streamlined Compliance: It simplifies the process of maintaining compliance with OCIMF and regulatory standards, helping to avoid penalties and maintain a positive operational reputation.

Summary of Key Features:

• Officers Matrix: Manages officer assignments, qualifications, certifications, and rotations specific to tanker vessels.

• Q88 Interface: Automates the generation and submission of the Q88 form, ensuring up-to-date vessel information and regulatory compliance.

• OCIMF Interface: Integrates with OCIMF’s SIRE and OVID systems to manage vessel inspections, safety compliance, and vetting processes.

OCIMF and Q88 Interface  (interface as per January 2025)

OMEGA har en indbygget Crew Matrix Optimizer. Denne funktione har til formål at finde den optimale kombination af f.eks. Master/Ch. Offiver. og Ch.Eng./2nd Eng. ved beregning og sammenligning af deres samlede sejlerfaring. Denne unikke funktionalitet beregner hurtigt matrix for alle officerer og viser (på en grafisk måde), hvem der er kompatibel med hvem - og som samtidig overholder olieselskabernes krav. 

Oil Company Matrix Requirement

Tankskibsmodulet understøtter blandt andet følgende olieselskaber's matrixkrav: