Mobile App CrewPORTAL

Mobile App CrewPORTAL

CrewPORTAL: The Ultimate Mobile Solution for Crewing Offices

Overview: CrewPORTAL is a powerful and intuitive mobile app developed for crewing offices to manage and oversee all essential crew-related tasks and routines directly from their smartphones or tablets. The app offers a seamless, mobile-first approach to crew management, helping crewing teams handle crew assignments, certificates, travel expenses, planning, company documents, and payslips, all in one unified platform. Whether you’re in the office, traveling, or on the go, CrewPORTAL ensures that crewing offices can remain connected and in control of their operations, no matter where they are.

 

Key Features and Capabilities

  1. Crewing Module:

    • Crew Roster Access: The Crewing Module in CrewPORTAL provides instant access to a full crew roster, allowing crewing offices to view crew members’ details, including availability, contracts, assignments, and qualifications. 

    • Crew Notifications: Automated push notifications ensure that both crewing office staff and crew members are immediately informed of any changes to assignments, shift timings, or new tasks. This feature is essential for maintaining up-to-date coordination.

    • Absence and Leave Management: CrewPORTAL offers a simple way to track and manage crew leave requests, including vacation days, medical leave, or emergency absences. Crewing offices can approve, reject, or modify leave requests, keeping staffing levels balanced at all times.

  2. Certificate Administration and Warnings:

    • Certificate Tracking: The app allows crewing offices to track and manage seafarers’ certificates, including essential documents such as training certifications, medical certificates, and endorsements. The system stores these documents securely, ensuring they are easily accessible when required.

    • Expiration Alerts & Warnings: CrewPORTAL automatically sends alerts when a certificate is nearing expiration. This helps the crewing office plan for renewals and ensure compliance with maritime regulations, preventing any delays due to expired certifications.

    • Certification Upload & Approval: Crew members can upload scanned copies of their certificates for the crewing office’s review and approval. This streamlines the administrative process, reducing manual paperwork and ensuring all certifications are recorded and up to date.

    • Certification History: The app provides a full history of each crew member’s certifications, training, and medical records, allowing crewing offices to keep track of past documentation and quickly verify compliance.

  3. Travel Expense Module:

    • Expense Recording & Approval: The Travel Expense Module allows crewing offices to manage and approve travel expenses for crew members, such as flights, transportation, lodging, and per diem allowances. Expenses can be entered, submitted, and reviewed directly through the app, simplifying the approval process.

    • Expense Reporting: Crew members can submit detailed travel expense reports, including receipts, for validation. The crewing office can review the expenses, approve them, and ensure they are in line with company policies.

    • Real-Time Tracking: The app provides real-time tracking of approved travel expenses and pending reimbursements, keeping both crewing offices and crew members informed of financial status.

    • Expense Analytics: CrewPORTAL enables crewing offices to analyze overall travel expenditures, track trends, and optimize travel budgets for future crew assignments. Reports and analytics on travel expenses are easily accessible within the app.

  4. Planning Module:

    • Crew Planning & Scheduling: The Planning Module allows the seafarer to see upcoming scheduled crew changes and course planning.

  5. Company Documents:

    • Document Storage & Access: CrewPORTAL provides a secure, cloud-based document repository where crewing offices can store and access key company documents, such as policies, procedures, operational manuals, and contracts. This ensures that important information is always available at your fingertips.

    • Easy Document Sharing: The app allows crewing offices to share documents with crew members, including crew contracts, safety guidelines, operational policies, and other essential documents. Crew members can view and download the documents directly on their mobile devices.

    • Version Control & Updates: Cloud-based storage ensures that only the most current versions of documents are accessible. Crewing offices can upload and update documents, ensuring that crew members always have access to the latest information.

    • Secure Document Storage: The app uses advanced encryption protocols to protect sensitive company documents, ensuring that all files are securely stored and shared only with authorized personnel.

  6. Payslips and Payroll Management:

    • Payslip Access & Review: The payslip module allows crewing offices to upload and distribute payslips directly to crew members. CrewPORTAL makes it easy for crew members to access their pay details, including salary breakdowns, overtime, allowances, and deductions.

    • Payroll History: Crew members can view their entire payroll history within the app, making it easy to track earnings over time. This enhances transparency and ensures crew members have access to their financial records at all times.


Benefits for Office and the seafarer

  • Centralized Access: the CrewPORTAL consolidates all critical crew management tasks into one mobile app, making it easy for crewing offices to stay organized and efficient while handling multiple responsibilities.

  • Efficiency and Time Savings: With real-time updates, automated reminders, and digital document management, the CrewPORTAL reduces administrative tasks, minimizes paperwork, and speeds up decision-making processes.

  • Improved Communication: Push notifications, automated alerts, and messaging features ensure that crewing offices can communicate effectively with crew members and stay updated on any changes to schedules, certifications, or payroll.


Why Choose the CrewPORTAL?

CloudOMEGA is the ideal mobile solution for crewing offices looking to streamline operations, improve communication, and maintain full control over crew management routines. With its comprehensive modules for crewing, certificate administration, travel expenses, planning, company documents, and payroll, 

The CrewPORTAL empowers crewing offices to stay connected with the seafarer, make informed decisions, and operate more efficiently in the fast-paced maritime industry.

The CrewPORTAL combines the flexibility of mobile access with the security and functionality of a full-featured management system, making it the perfect solution for modern crewing teams that need to stay agile, compliant, and productive.


Additionally, the CrewPORTAL include features such as: 

Payslips: access to payslips and the possibility to confirm and approve them.

Planning: view upcoming schedules sign-on and sign-off periods—and training course planning.

Document handling: the portal allows seafarers to access important documents such as training materials, manuals, company policy and procedures. These documents can be organized and are easily searchable within the portal.

Training and Certification expiration: the seafarer to receive notifications and reminders for upcoming training and certificate renewal. Additionally, uploading of new documents for the crewing department (to be approved by company).

Surveys: once a training/course has been completed, the company can request the seafarer to evaluate the training provider by using CrewPORTAL.

Overall, our web-based crew portal helps streamline communication, enhance collaboration and improve efficiency. It helps crewing, making it easier to access information and stay organized.